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Executive Assistant to the CEO full time position - Job Kronberg - Karriere -MVC GmbH

Executive Assistant to the CEO full time position


The market for Unified Communications and Collaboration (UCC) solutions is growing dynamically and we are growing with it, so we are always looking for new colleagues to strengthen the MVC team.
We accompany our customers on their way to becoming a communicative company - with integrated solutions for efficient communication and cooperation that increase productivity in the company.

Position Overview
This is a full-time role, reporting to our CEO.
For this role, you'll need to live in or near Kronberg and be willing to work in our office 2-3 days per week and have the ability to work from home 2-3 days per week. Typical hours for this role are 9-17 o'clock, Monday-Friday.
 

Mission

The mission of the Executive Assistant is to stay five steps ahead of their leader, tracking all of the administrative details and clearing the path for him to make his greatest contribution to our business. The Executive Assistant will be a key asset to the CEO by anticipating needs at an exceptionally high level, allowing him to develop vision and strategy for all aspects of MVC so that we can reach our revenue and profitability goals.
While repetitive tasks are certainly part of this position, the tasks assigned can vary from week to week based on the CEO's needs and the needs of business. The most important responsibility of the Executive Assistant is to ensure that administrative tasks and projects are completed with a high level of efficiency, confidentiality, accuracy, flexibility and positivity in order to support the initiatives of the CEO.

Responsibilities
The Executive Assistant will have the following primary responsibilities:
  • Meeting management including preparing agendas, printing financial reports, taking notes, distributing action items and arranging catering.
  • Communicating on the CEO's behalf both internally and externally.
  • Email management on behalf of the CEO and within the accounting inbox using the MS Teams app to assign emails to team members as needed.
  • Running errands and attending in person meetings multiple times per week.
  • Checking the P.O.Box several times per week and processing mail to various departments.
  • Complex calendar management and scheduling (both personally and professionally) on behalf of the CEO.
  • Varying personal and professional administrative tasks including, but not limited to, booking appointments, research projects, coordinating travel and ordering gifts/ flowers etc.
  • Light project management and accounts payable duties.
  • Weekly expense reporting on behalf of the CEO.
 

Proficiencies

Financial Knowledge:
The CEO's EA will have a high attention to detail and accuracy, using their existing experience dealing with financial information, their experience supporting Executives and their ground level understanding of accounting terminology to provide informed administrative support.

Quality Communications:
The EA must be an excellent communicator, in both written and oral form. This includes proficiency in spelling, grammar and punctuation. This also includes being able too take a large amount of information and summarize it quickly both in writing and orally on a regular basis. You must also be able to track communication (and be very responsive) across multiple channels without losing any details. Those channels could include in-person meetings, virtual video calls, MS Teams messages, text messages and/ or emails.

High Level of Discretion:
Since our EA will regularly work with confidential information, discretion and sensitivity regarding financial information is a must. Team Player: In addition to working directly with the CEO, the EA will also work with members of the Management Team. They#ll need to be able to collaborate and communicate well with these team members, maintaining a can-do spirit and not complaining, making excuses or gossiping.

Anticipating Needs:
As a part of our commitment to enabling our CEO to serve our company and customers at the top of his game, our EA will strive to anticipate needs and eliminate friction at work and home whenever possible. This means you know how to stay five steps ahead of your leader, clearing the path for him to make his greatest contribution.

Affinity for Technology:
Our executive assistant will be a technologically savvy Mac user and will not be intimidated by learning new technology. Proficiency in the following tech platforms is ideal: Zoom, CISCO Weber, Microsoft Office Suite and MS Teams. 

 

Requirements

Education: Bachelor's degree preferred.
Experience: 2-5 years supporting c-suite excecutive (s), dealing with financial information.
Job Type: Full Time, Salaried (with great benefits).
Languages: German C1, English C1, nice to have French B1

 
Please submit the following:
  1. Cover letter and PDF of your resume.
  2. Tell us how you heard about this position.
  3. StrengthsFinder Top -5 Strengths report (optional).
Executive Assistant to the CEO full time position - Job Kronberg - Karriere -MVC GmbHExecutive Assistant to the CEO full time position - Job Kronberg - Karriere -MVC GmbHExecutive Assistant to the CEO full time position - Job Kronberg - Karriere -MVC GmbH
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Komplettanbieter für Videokonferenzlösungen und Unified Communications
Unsere Mission ist es, Kunden mit Produkten und Dienstleistungen zu unterstützen, die ihre Kommunikation und Zusammenarbeit effizienter gestalten.
Unsere Vision ist es, Vorreiter zu sein in einer Welt, in der digitale Kommunikation und Zusammenarbeit einfach sind und Spaß machen.

Gute Gründe für Ihren neuen Arbeitsplatz

Das MVC-Team
  • Sehr gute Arbeitsatmosphäre
  • Flexible Arbeitszeiten
  • Sehr angenehmes und kollegiales Miteinander auf Augenhöhe
  • Flache Hierarchien für viel Handlungsspielraum
  • Abwechslungsreiche und spannende Tätigkeiten
  • Kurze Entscheidungswege
  • Tolle Firmenevents
  • Arbeiten von zu Hause
  • Hohe Transparenz durch regelmäßige Infoveranstaltungen

Die MVC-Benefits
  • Tolles Mitarbeiterrestaurant
  • Im Grünen, aber trotzdem super zu erreichen
  • Kaffeebar
  • Top Ausblick Skyline Frankfurt und Taunus
  • Modernes Bürogebäude
  • Tiefgarage

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